How Can I Split Large PST Files Into Smaller Files

Are you looking for a solution to split the large PST files into smaller files? If Yes! Then you can a get the solution to do so: Follow the blog to know more-

Several users have difficulties with large PST files and want to reduce the size of PST files. before an explanation of the PST splitter process, it is better to describe how to split PST files into smaller files first?. Before we proceed with the solution, let’s first understand the PST file.

PST Stands for Personal Storage Table the Outlook file format.  In Microsoft Exchange Server, messages, calendars, and other data items are sent and stored on the server. Microsoft Outlook reserves these items on the local computer. There are different PST files like the PST archive that look like backup data into separate PST files.

Why You Require To Split A Large PST File into Several Smaller Parts

There are various reasons for splitting PST files into smaller PST parts.  Let’s take a look at the most common reasons:

• To avoid losing data due to oversized PST files.
• When a PST file exceeds its size limit, then the user cannot send or receive new emails.
• To keep data in order consistently as emails, contacts, tasks, calendars, and other files.
• Large PST files cause issues in Outlook, so it is necessary to improve Outlook performance.

Manual techniques to split large Outlook PST files

Unfortunately, Outlook doesn’t have a built-in service for sharing PST files. So, I’ve found some manual methods to split large PST files into small PST files.

Method 1 –  Reduce the size of the PST file using the archive function

1. Start MS Outlook and click on the File option in the menu bar.
2. Click on the Account Settings and go account setting in it.
3. Into the new dialog box, on the Data Files tab, click the Add button.
4.  Enter the Outlook Data Filename and the type filename and click OK to create a new PST file.
5. You can see the new PST in the data files.
6. In the Import and Export Wizard, select Export File and hit the Next Button.
7. After that, select the Export file option and click the Next button.
8. In the Export File window, select the Outlook Data File (PST) option and Click On the Next Button.
9. Pick the folders to be exported and check the Include subfolders option if you want to export this one.
10. browse and select the location for the exported file and select from the options to prevent duplicate items from being exported. And click on the finish. 
11. Apply a password for the exported PST file. You can cancel it if you want.

Method 2 – Use the Move to Folder option to reduce the size of the Outlook mailbox

1. Start the Outlook, select the File tab >> Account Settings >> Account Settings.
2. Click on the data files and then click the Add button to add a new PST file.
3. Go to the home option, open the default PST file of your Outlook profile and select the items you want to move to a new PST file that you created in Step 2.
4. After that, click the Move button and select Copy to folder.
5. Select the PST file to all of the picked data items is moved from the default PST file to the new one.
6. You can eliminate the copied items from the standard PST file to reduce their size.

Flaws of Using Manual Ways to Split PST files:

The manual methods are always free to work but after that, some drawbacks are a peasant in it. Here, mentioned some of the limitations of manual methods while splitting large PST files into small PST files: 

• The process is time-consuming and tough to perform.
• Data protection and probity are not insured.
• The risk of data loss is high.
• You cannot blindly trust the PST file-sharing procedures.
• Qualified professional experience is required.

Professional approach for splitting large PST files into numerous smaller pieces

Manual techniques for breaking oversized PST files work efficiently and help avoid exploitation and error difficulties. However, if you are looking for a solution that works quickly then a third-party tool is your most suitable alternative.to overcome any deficiencies of manual methods, we suggest users use a trusted professional third-party solution.

Here, the step mentioned of professional  methods 

1. Download and run the PST Splitter. And click on the add button.
2. Now browse and place the PST files that you want to break.
3. When the software displays a ‘process has been completed’ message, then click OK.
4. To split the PST file, click on Add Email Address.
5. When the software displays an‘ email address successfully added’ message, click OK.
6. To neglect, duplicate emails, click Ignore Duplicate Emails.
7. Now, software scan and save all of your documents.
8. Once the software has saved all of your data, click OK.
9. Here you can choose options which you want to get, To split files by date, split by folder, split by size click then click add files.
10. Here you can filter to create unique or separate PST files or even ignore duplicate emails. When you’re done, click on the  Split button.
11. Click OK,  when the software displays ‘PST Files successfully saved’.
12. Click ‘Yes’   to close the application.

Conclusion 

The above write-up is upon How to Split PST Files  Into Smaller Files? Here, I have mentioned the reason behind splitting the PST files. Besides this, I have given the solution to split PST files. Sometimes, the above solution shows some limitations in splitting the PST files. Here, you can opt for an Expert Solution to Split the PST files without any types of data alteration.

Read More: How to Remove Forgotten Password From PST File?